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The File Library is an area on the server where Authoring users can be allocated their own domains in which they can store smaller files, for example image files, to be used in surveys or reports. While files are stored in the File Library they will always be available to the user and his/her surveys and reports. This will avoid the problem of for example a logo suddenly no longer being visible in a survey because a link has changed..
Note: The file types that you can upload are restricted depending on the type of access your company has licensed (go to Limitations for more information). Note also, the File Library functionality is not available for Standard users (go to Standard Users for more information).
To access the File Library, go to the Home > File Library menu command or click the File Library link in the Quick Access pane - . The folder opens as shown below.
Figure 1 - Example of a File Library folder
The File Library can be accessed by all Professional users within a company (go to Professional Users for more information), and all users in a company will have the same access level. This means that if there are several Authoring users in a company, then all of them will have access to all files stored in the File Library by any of the other users. It is therefore strongly recommended to simplify navigation and file location, each user creates his/her own folder in which to store their files.
Note: The file types that you can upload are restricted depending on the type of access your company has licensed (go to Limitations for more information).
Access the File Library either via the Home > File Library menu command or by clicking the File Library link in the Quick Access pane. When you enter the File Library for the first time, you are presented with the following screen shown here.
Figure 2 - An empty File Repository
- The column to the left shows the folder hierarchy in which the files will be stored and displayed. You can store your files directly in the Root Folder, but we strongly recommend that you sort your files into folders. This applies especially to companies in which more than one user has access to the File Library, because all users will have access to all the files in the File Library.
- The area to the right displays the files that are stored in the selected/active folder.
- The total storage space currently used in the repository, and the total space allocated to the company, are displayed in the upper frame of the window above the left column. In the example above, the values are 0 KB and 1000 KB respectively.
- The name of the active folder, and the storage space used by the files in this folder, are displayed above the area to the right. In this example these are Root Folder (0 KB).