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The Edit functionality enables you to edit and delete survey data, i.e. directly modify or remove the responses given by your respondents.
Warning:
Remember that you are operating directly on the survey database and changes can not be undone. Be very careful when using this functionality.
The editor has three frames - :
- The left frame with the Survey is used to update all respondents that resulted from the search.
- The upper-right frame is used to search for respondents.
- The lower-right frame is used to update answers for one respondent.
Figure 1 - Example of the Edit Survey Data window
Note: The Survey tree in the left column will be laid out as the data is stored. When the Optimized Database format is in use (go to Optimized Database Format for more information), loops may be used to provide the answers to other questions. In the event you have for example a multi question M1 that includes some "normal" answers and also a loop reference, then the responses to the "normal" answers will be stored on the level of the questions while the responses to the loop questions will be stored in the loop. The multi M1 will therefore appear in two places in the tree.
Deleting Respondent Data
To delete respondent data:
- Perform a search such that only those respondents for whom you wish to delete the data are displayed in the list.
- Click the Delete button.
- Confirm the deletion.
Note: Before you confirm the deletion, make absolutely sure that this is the correct set of respondents. This action can not be undone.
This will not remove the respondents from the respondent list, but will remove all their responses and give them the status "Not answered".
Important
If your survey contains quotas, deleting data could cause quota counts to be incorrect. This can be rectified by running a quota recalculation for the quotas. Note that this is not done automatically when the data is deleted.