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The Archiving functionality automatically moves surveys that are inactive (no editing, respondent or associated report activity in a preset time period - default 60 days) into storage. This is done to increase space and reduce the load on the server. Prior to archiving, the survey owner and any other people who have been designated will be sent an email informing them that the survey will be archived, giving them time to delete unwanted surveys, define a new archiving date or place a “do not archive” flag on the survey as necessary. The system administrator can specify after how many days without any activity a survey is to be archived, and how many days prior to archiving the warning email is to be sent.
This functionality requires a setting to be made in the server and the appropriate user permissions must be set; you may therefore not have access to this functionality. Users who have only Read permission are not able to modify any data in the Archiving list. For further information, contact your system administrator.
A user can restore archived surveys for which he/she previously was the survey owner, and a company or system administrator can restore any surveys in the system(s) for which he/she is responsible (go to Restoring an Archived Survey for more information).
Note that due to the practical challenges involved with testing new versions of Authoring against old surveys, the Project Restore functionality is only supported for projects that have been launched in one of the latest three versions of Authoring. It will normally be possible to restore older projects, but Forsta cannot guarantee this.
Note: For multimode surveys, the multimode portion of the survey (CATI call queue, call history and CAPI productivity statistics etc...) will not be archived. These parts will just be deleted.
Note: A project will not necessarily be archived on the Expiry date (User or System); it will be archived the next time the Archiving task is run after the Expiry date is reached.
Note: When a Reportal report is viewed, the date and time that it was accessed is stored. For the survey that the report is based on, the date/time is checked when the survey is evaluated for archiving. This ensures that surveys which have active reports that have been viewed recently are not archived, irrespective of any editing or interviewing activity.