Accessing the Archiving list

Go to the Home > Archiving menu command to display a list of the surveys to which you have access - .

Figure 1 - Accessing Archiving

Accessing the Archiving list

As a normal user you can only view surveys for which you are the owner - (administrators will see all surveys on the server). The search functionality in this list is similar to that for the survey list.

Figure 2 - Example of the Survey List as displayed by the Archiving functionality

To search for specific surveys, enter values into the fields in the Search row, and click the Search button. The page is then refreshed, and will display surveys according to the search criteria. The criteria will remain in the Search row. The Expiry Date criteria searches for surveys expiring on the selected date.

Note: The Archived drop-down defaults to No, so initially, only surveys that have not yet been archived will be listed. To search for surveys that have been archived, change the value in the Archived drop-down to Yes and click the Search button.

The same search criteria are available for archived surveys.

If you are the survey owner or an administrator, you can set an archive date manually or you can set the survey such that it is never archived:

1. In the Archive Survey list, find the relevant survey.
2. As required, set the Expiry Date User to the date on which you want the survey to be archived or set the Never Expire property to Yes.
3. Click Save to save the changes.

Note: If you do not have permission to archive surveys, the Save button will not be accessible.

A project will not necessarily be archived on the Expiry date (User or System); it will be archived the next time the Archiving task is run after the Expiry date is reached.